The permanent secretariat of Blue Shield Belgium is hiring an assistant manager (M/F/X) !
Job description
Contribute, at the administrative, organisational, thematic and/or political level, to the achievement of the strategic objectives of the Belgian Committee of the Blue Shield (Blue Shield Belgium or BSB)
Areas of responsability
Administration
Provide administrative assistance to the association’s office (chair, vice-chair, general secretary, treasurer) and and board.
Examples of tasks:
- Process incoming and outgoing communications in consultation with the office, manage the agenda, plan, prepare and draft minutes of meetings and discussions;
- Archiving (digitally) documents relating to operations;
- Managing the database of members, volunteers and partners;
- Managing the inventory of equipment (at the secretariat and the warehouse).
Strategy
Developing activities in line with BSB policy.
Examples of tasks:
- Participate in (ongoing) risk management activities and evaluate completed projects;
- Collect and process quantitative and qualitative data on activities and provide documentation on the subject;
- Coordinate partners and stakeholders;
- Ensure and encourage professional training for members and volunteers.
Contact person
Collect information and promote internal and external communication.
Examples of tasks:
- Acting as the point of contact for BSB members, volunteers and supporters, as well as for anyone involved in heritage risk management;
- Communicating and promoting the secretariat through newsletters, the website, social media, the press, etc.;
- Ensure permanence via an on-call service that responds to emergency calls in the event of a disaster;
- Maintain and expand the existing network of national and international professional contacts.
Expert advisor
Develop expertise in heritage protection in emergency situations, prepare projects and collaborate on them with partners.
Examples of tasks:
- Monitor relevant regulations and/or other technical aspects related to heritage risk management, draft guidelines and best practices where appropriate, and provide advice (written and oral) on these topics;
- Organise and participate in projects, working groups, colloquia, conferences, etc.;
- Provide professional training for members and volunteers;
- Support and advise first responders during practical emergency plan exercises;
- Supervise and evaluate trainees.
This list of tasks is not exhaustive.
Skills
Technical skills
- Good knowledge of heritage protection principles in times of crisis;
- Good knowledge of BSB’s objectives and the Belgian cultural heritage sector;
- Excellent oral and written communication skills;
- A good knowledge of the national languages (French, Dutch) and English is necessary, given the national and international working environment.
Soft skills
- Ability to organise and prioritise tasks;
- Ability to work in a team;
- Achieving objectives;
- Sense of responsibility and reliability.
Qualifications
You have a degree in higher education (master’s/bachelor’s degree) in: architecture, art history, archaeology, conservation-restoration, archival science, heritage studies, or a field directly related to the association’s mission.
Note: this vacancy is open to candidates with a master’s degree. Candidates with a higher degree are also welcome to apply. Please note, however, that only the master’s degree will be taken into account when determining your salary scale.
Required experience
You have at least 2 years of professional experience, particularly in project management in the field of heritage.
What we offer
Work place
The office of the non-profit organisation is located at its headquarters, in the building of the Royal Institute for Cultural Heritage, Jubelpark 1, 1000 Brussels.
Contract
- The position starts on 1 January 2026.
- This is a part-time contract for a minimum period of six months, with the possibility of extension.
- The salary is based on the CP 329.02 pay scale.
Benefits
- Holiday pay and end-of-year bonus;
- Contribution towards travel expenses (bicycle allowance, MIVB/STIB travel pass, or reimbursement of train or bus travel pass);
- Work from home possible (with authorisation);
- Opportunity to attend training courses/events in the field of heritage preservation in times of crisis;
- Interesting network at both national and international level.
Positioning
- The position reports to the board of the non-profit organisation, which consists of the president, the vice-president, the general secretary and the treasurer.
- The position manages 0 employees.
Apply
Send the following documents with reference 2026_SPS_A to office@blueshieldbelgium.be :
- Curriculum vitae
– Experience: you must be able to demonstrate to have the necessary professional experience (see skills);
– Nationality requirement: you are a Belgian national or a national of a member state of the European Economic Area (or Switzerland), or a national of a country outside the European Economic Area with a valid residence permit and work permit. - A cover letter.
- A copy of the required degree(s) or certificate of equivalence.
Application deadline: 11 November 2025
Procedure:
- Your application will be examined in detail by the administrators on the basis of your cover letter, CV and the number of eligible applications.
- You will receive an email informing you of the decision based on your CV, cover letter and the published profile.
- The highest-ranked candidates will be invited for an interview (the selection panel may limit the number of candidates). Interviews take place in Brussels.
For more information, contact the General Secretary, Christina Ceulemans: office@blueshieldbelgium.be
